Meeting Agenda June 2026

The minutes of Oughterside and Allerby Parish Council meeting

held on Tuesday 9^th June 2026 commencing at 7.00pm.

Vice Chair declared the meeting open at 7.00pm

Present: Vice Chair Gladys Hunter (vice chair), Pam Marriott, Julie Gingell, Gary Bolton.

Cumberland Councillor. Cllr Martin Harris

Clerk: Mike Milner.  No members of the public

640.00 Apologies for absence: Chair Cllr Lyndsey Preston-Miller

641.00 Declaration of interests: None.

642.00 To read and approve the minutes of the last meeting held on Tuesday 12^th May 2026.

642.01 Resolved to approve the minutes as a true and accurate record by those who were present at that meeting.

643.00 Public Participation/open session. No members present, no outstanding reports.

644.00 Police Matters.

644.01 clerk confirmed police e newsletter duly circulated. Reminded Cllrs Police Teams meeting following night.

645.00 Matters concerning Cumberland Councillor.

608.01 Cllr Martin Harris, present, his report, circulated was taken as read. Cllr M.H had no further comments to added. Clerk requested he enquired about the Hidden Dips signs promised back in Feb’ 2024. Email chain to be forwarded.

646.00 Applications for development. None to consider or reports.

647.00 Resolve to confirm and sign declarations of office for chair and vice chair, plus chair and clerk to sign AGAR documents for 2025/26 financial year. Business outstanding from May meeting.

647.01 Cllrs agreed that the last meeting although not recorded on the notes, it was resolved that the chair and vice-chair from 2025/26 would remain in post. The vice chair signed her declaration of office form. The vice-chair then signed all the AGAR forms, resolved in the May minutes 630.01 refers.

648.00 Pond Green replacement matting under original swings.

648.01 clerk advised that the planned BT Openreach work was due to take place on 12^th June, fibre cabling replacement in collapsed culvert. Once the work was completed on Pond Green then contractor would be employed as already agreed to lay the new matting. He had checked that day and the 1.5m wide by 7.5m long rolls were currently £290 each including VAT.

649.00 Update on EA and chicken on Pond Green play area.

649.01 clerk had photographed and circulated pictures of the fence, gate and facility within the gate to allow chickens into the play area. Cllrs all noted that no property backing on to the Pond Green play area had any legal right of way access to the play area.

649.02 clerk confirmed that he had written on behalf of the parish council to Environmental Agency about the chicken on 14^th April 2026 providing pictorial evidence on the play area equipment and playground.

649.03 local residents had confirmed that the chicken had not been seen over the past few weeks. Councillors requested that the clerk write to the property owners and request that they securely fix batons across the gate which is in the boundary fence, making the gate

Page 368 (1 of 3) chairman……………………………………………………………14^th July 2026.

inoperative to adult or child and the flap used by the chicken is likewise battened across so that cannot be opened. If the fence and gate are battened across councillors agreed there would be no further action on the matter.

650.00 Agree location for the new parish noticeboards and also the new safety fence within the Oughterside play area field.

650.01 lengthy discussion about the location of the three new parish noticeboards. Cllrs all agreed one each in Oughterside, Prospect and Allerby. Finally decided one in Allerby as a replacement for the current board in the village. The one for Oughterside to be located in the front righthand corner of Pond Green by the car parking, but facing the main road. The third one to be located in Prospect and clerk to approach Home Group to locate it on their land on the grass area of Osborne Place, on the top closest to the A596. Clerk to contact the housing association for permission.

651.00 Update on parish website transfer to www.oughtersideallerby-pc.gov.uk and email addresses.

651.01 clerk confirmed that the parish council was compliant with Assertion 10, its website which officially was registered as org.uk and that he was now using clerk@oughtersideallerby-pc.gov.uk email as were 2 of the councillors using gov.uk email and he was in process of getting the chair transferred over.

652.00 Councillor vacancies.

652.01 cllrs agreed that an article in the next INSIDE magazine would stress the situation of vacancies to be filled by co-option.

653.00 INSIDE Magazine content distribution.

653.01 cllrs and clerk ran through items that could be included. Clerk apologised that magazine had not been compiled already, but he stated his commitment at home was making time difficult to finalise the compilation and printing of the latest edition.

654.00 Resolve to agree revised Allerby Red Phone box refurbishment quotation.

654.01 clerk confirmed that he had requested that the individual who was to repaint the phone box had been invited to reinspect the box, as the door was now damaged and needed repair. The quote had been £450 12 months ago, now revised to £650 to repair the door and repaint the box Post Office Red. Cllrs unanimously approved the revised price and noted, parish were to be responsible for power washing the box prior to work commencing.

655.00 Discuss and resolve the Tivoli Tree parish audit.

655.01 at the parish’s request Tivoli who generally undertake all parish grounds maintenance had submitted a full tree survey for Oughterside playing field and also the Pond Green play area. The council are lucky that Cllr G.B is a Member of the Institute of Chartered Foresters and after a discussion of the numerous pages of the report, it was agreed by the next meeting Cllr G.B would take the report and inspect the trees involved in its content. He would arrange a meeting with other councillors so they could accompany on his inspection. Prepare the ground for content at next meeting.

656.00 Progress reports, clerk. 

656.01 clerk confirmed the £200 from M Rooke would be used as part of his May salary.

656.02 clerk had attended the May 20^th Highways Teams meeting. Clerk had circulated the PowerPoint presentation to all the cllrs prior to the meeting. Basically, Highways admit they are under funded and have a £500m backlog of outstanding works.

653.03 clerk had reported a badly corroded sign support post on way to Ellen Villa E1/303561.

653.04 clerk read out email about overflowing waste bin NH100053. It took 4 months to get a statement saying not Highways responsibility.

Page 369 (2 of 3) chairman……………………………………………………………14^th July 2026.

656.00 Councillors reports.

656.01 Cllr J.G reported that the defibrillator sign on approach to Oughterside had come off its brackets. Clerk took sign, will get strong double-sided tape and reaffix when he puts the draft minutes in the noticeboards. Brief discussion about location of defibrillators, INSIDE mag to have details of defibrillator location App inserted.

656.02 still concerns about the over hanging trees on the river road parallel to the River Ellen. Clerk provide Highways number to Cllr M.H. (E1/285247 & E1/247793)

656.03 Cllr P.M requested Oughterside large playing field be an agenda item for July.

656.04 Pavement repair outside the Prospect village hall has been attended to.

657.00 Correspondence.

657.01 receipt from J Mounsey of Allerby for plants for Allerby planters £40.25

657.02 end of year audit invoice £30 Simone Morgan

657.03 email from local journalist about portable SID’s at Crosby had that increased traffic speed on A596 through Prospect. No comments on social media.

657.04 request from Wigton Baths for a donation. Clerk advised last year £100 pyment, resolved to make similar.

657.05 quotation from Tivoli for tree survey £450, and subsequent invoice for that amount.

657.06 TRRO 12 June Well Road to Pond Green BT collapsed broadband ducting.

657.07 invoice from npower 2025/26 for Allerby Red Phone Box electricity £0.00

657.08 request from David Lunney for new defibrillator pads Prospect Hall £87.48

657.09 Rec’d 3 grass cutting invoices Tivoli April/May/June £692.83 contract Price.

657.10 Pension Regulator reregistration reminder. Red Tape process no actual pension fee.

658.00 Payments for approval.

Intpay 393, M Milner, May salary £360.42, salary £316.42 expenses £44.00. Bank transfer only £160.42 clerk had the £200 cash received from Picnic Field rental income.

Intpay 394, M Milner June salary, £256.82, salary £175.90 expenses £80.92

Intpay 395, HMRC £79.00, PAYE. May.

Intpay 396, HMRC £43.80, PAYE, June.

Intpay 397, J Mounsey, £40.25, Allerby Flower Tub Plants.

Intpay 398. Wigton Baths, £100. Annual donation.

Intpay 399. M Milner, £107.88, replacement Defib Pads Prospect Hall defib machine.

Intpay 400. Tivoli, £540.00 Tree Survey Report, Oughterside and Pond Green fields.

Intpay 401, Tivoli, £692.83, April grass contract.

Intpay 402, Tivoli, £692.83, May grass contract.

Intpay 403, Tivoli, £692.83, June grass contract.

Intpay 404, Simone Morgan £30.00 Y/E audit fee 2025/26

All Payments approved.

Meeting closed 8.30pm.

659.00 Date and time of next meeting Tuesday 14^th July 2026 at 7.00pm at Prospect village hall.

Page 370 (3 of 3) chairman……………………………………………………………14^th July 2026.