Meeting Agenda May 2026

OUGHTERSIDE AND ALLERBY PARISH COUNCIL

The minutes of Oughterside and Allerby Parish Council Annual General Meeting

held on Tuesday 12^th May 2026 commencing at 7.00pm immediately followed by the May 2026 Parish Council meeting.

Please note that in the hour prior to the meeting commencement, clerk advised for personal reasons for not being able to attend. The following minutes are from nots taken by the chair on the evening.

Chairman declared the meeting open at 7.00pm

Present: Chair’ Lyndsey Preston-Miller, vice-chair Gladys Hunter, Gary Bolton, Julie Gingell.

Cumberland Councillor. Councillor Martin Harris.

Clerk: Not present.

620.00 Apologies for absence: Cllr Pam Marriot, Clerk home health emergency

621.00 To appoint a chair and vice-chair for the coming year.

621.00 chairs notes show that council did not actually propose or vote on the two offices, however as both current chair and vice chair continued in post for the rest of the evening, it will be taken that they are happy to continue and clerk will get declaration of office forms signed at June meeting.

Meeting closed 7.03pm

Oughterside and Allerby May 2026 Parish Council Meeting.

Meeting of the Oughterside and Allerby Council Parish Council was declared open at 7.03pm by chair.

622.00 Apologises for absence. As above at 620.00.

623.00 Declaration of interests.  None.

624.00 To read and approve the minutes of the last meeting held on Tuesday 8^th April 2025.

624.01 Resolved unanimously to approve the minutes as a true and accurate record by those who were present at that meeting. Copy circulated as usual prior to the meeting. Chair will sign the actual True Copy at June meeting.

625.00 Public Participation/open session. No public present.

626.00 Police Matters.

607.01 clerk had circulated police e newsletter.

627.00 Matters concerning Cumberland Councillor.

627 clerk had circulated Cllrs report, Cllr M.H added that morning Cumberland Council had banned releasing of fire lanterns and ballons from council owned land.

Page 366 (1 of 2) chairman……………………………………………………………9th June 2026.

628.00 Applications for development.

628.01 clerk had on receipt downloaded and circulated all the documents for FUL/2026/0013, a barn conversion in Allerby. Cllrs unanimously approved the application.

629.00 Renewal of Oughterside Picnic Field annual rental agreement.

629.01 prior to the meeting the clerk had agreed the continuation with current tenant M Rooke. Chair collected the £200 rent payment and will forward to clerk, who will get the paperwork to the tenant. Clerk will use the cash as part payment towards his May salary, as is customary, as no petty cash held by parish council.

630.00 Receive and approve the parish accounts for the financial year 2025/26. Internal auditors report, Annual Governance Statement, Accounting Statement for the year all to be resolved. Bank reconciliation and variance report. Draft documents distributed electronically before meeting date.

630.01 All councillors had seen the documents prior to the meeting, no queries and all agreed documents circulated were correct, unanimously resolved to agree the accounts.

631.00 Discuss the apparent access to and use of Pond Green by locally owned chicken. The area is a children’s play area. Also discuss Allerby Red Telephone box refurbishment.

631.01 cllrs agreed that the chicken were a health hazard, Cumberland Cllr M.H suggested contacting Environmental Health, as for the red phone box clerk to requested to get updated quote.

632.00 Noticeboard installation update. Also, safety fence in Oughterside play area.

632.01 a discussion about a board being in Prospect, Cllrs decided a board either opposite Cllr G.H’s property or that of Cllr P.M. That would retain a Prospect board but not on the main road. With regard the safety fencing await the quote.

633.00 Tree audit details if available and resolve action.

633.01 deferred until next meeting.

634.00 INSIDE magazine.

634.01 deferred until next meeting.

635.00 Progress reports, clerk.  No clerk no progress updates.

636.00 Councillors reports.

636.01 cllr G.H reported an area where tree roots are raising pavement tarmac and has created a trip hazard.(Since meeting chair has reported to Highways E1/300435) Same tree with the root problem is falling into another. Requires trimming by owner?

636.02 road sign with images reported by Cllr P.M pole has rusted, new pole required.

636.03 Cllrs J.G and P.M have scattered seeds and noted that plants are starting to grow.

637.00 Correspondence. No clerk so no correspondence.

638.00 Payments for approval. No clerk so no payments to approve.

Meeting closed 7.40pm.

639.00 Date and time of next meeting Tuesday 9^th June 2026 at 7.00pm at Prospect village hall. The parish council AGM will be held before the meeting.

Page 367 (2 of 2) chairman……………………………………………………………9th June 2026

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