Meeting July Agenda

The minutes of Oughterside and Allerby Parish Council meeting

held on Tuesday 8^th July 2025 commencing at 7.00pm.

Chair declared the meeting open at 7.00pm

Present: Chair’ Lyndsey Preston-Miller, Cllrs Linda Snowdon, Gladys Hunter (vice chair),  Pam Marriott, Julie Gingell, Gary Bolton.

Cumberland Councillor. Cllr Martin Harris

Clerk: Mike Milner.  3 members of the public.

485.00 Apologies for absence: None.

486.00 Declaration of interests: None.

487.00 To read and approve the minutes of the last meeting held on Tuesday 10^th June 2025.

487.01 Resolved to approve the minutes as a true and accurate record by those who were present at that meeting.

488.00 Public Participation/open session.

488.01 2 members of the public present wished to complain about the state of the pathway and vegetation of the Salterwath Beck from Well Road through to the Salterwath Close road junction, plus the poor state of repair of Well Road, which they maintained had been scheduled for resurfacing, but not undertaken.

488.02 clerk reminded all that there had been a constant succession of requests to Highways about the vegetation in the past and also a raised manhole which was due to be dealt with. Parish council never involved with any Well Road pothole issues, but clerk thought a TTRO had been issued for a resurfacing date earlier in the year.

488.03 councillors agreed clerk would again report the beck and pathway issues, then Cllr M.H (CC) would contact his Highways mentor. Likewise with Well Road, residents to supply photos and clerk report and again then Cllr M.H to contact Highways.

488,04 third member of public, understood Cllr G.S would raise his concerns about local gulley so no further issues to be raised.

489.00 Police Matters.

489.01 clerk had circulated the police e newsletter. No other comments other than clerk had attempted to log on to a TEAMs police meeting at 6pm the previous evening and no meeting link connected.

490.00 Matters concerning Cumberland Councillor.

490.01 Cllr M.H went through his report, already circulated, as member of the public would not have seen it. He then reported that local elections looked like they would be put back to 2027 and that could involve a mayoral election as well. He was unable to fully explain the ward boundary changes but it would probably mean the parish would have 2 elected unitary councillor members.

491.00 Applications for development.  None.

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492.00 Receive first quarter’s accounts 1^st April to 30^th June 2025, documents       circulated prior to the meeting.

492.01 clerk had circulated all the appropriate ledgers and bank reconciliation documents. No questions raised by councillors, so chair confirmed bank statement figures agreed with the bank rec’ document and signed statement accordingly. Cllrs unanimously resolved to accept the 1^st quarter accounts.

493.00 Summer INSIDE Magazine content and print date.

493.01 Cllrs ran through the topics to be in the newsletter, VE Day celebrations, Scam Presentation, coffee morning details of charity donations, the list of organisations which received donations from the parish council. The speeding issue on A596 and last Highways table and details, the waste bin calendar and finally an item on parish council vacancy.

493.02 all items to clerk by Friday 18^th July. Clerk to deliver 50 copies to Cllr L P-M and balance to Cllr L.S who would organise distribution and delivery.

494.00 Report on the Scam presentation by police. Cllr P.M.

494.01 Cllr P.M was able to advise that over 30 folk turned up for the police presentation of how to recognise a SCAM email, phone call or text message and how to respond if you were caught out. It was very informative and well delivered presentation. Tea and biscuits afterwards and the police would certainly return again next year to repeat the exercise as SCAM operators were always changing their methods of operation. Chair thanked Cllr P.M for organising the exercise.

495.00 Progress reports, clerk.

495.01 Sign for play area, Cllrs agreed display on timber post which currently has No Golf Games notice.

495.02 Highways have removed barrier from bus shelter.

495.03 Cumberland Council, through their My Allerdale facility have acknowledged the request for a waste bin at Allerby Rd End bus shelter and two new dog poo bins on  road adjacent to River Ellen. Ref 23722895.

495.04 resolved ongoing contact detail issue with Information Commissioners, Data Protection.

495.05 clerk had found a company who were prepared to provide a quotation for the problem under the old Pond Green swing, replace chippings with matting.

496.00 Councillors reports.

496.01 Cllr G.S had been asked about cutting the verges in the gulley area by the Golic. Clerk to contact Tivoli about a one off cut with a strimmer.

496.02 Cllr L.S could the parish council consider making the BMX track more exciting for the children who used it. Questions to be asked in next INSIDE and Cllrs to speak directly to children. Also Cllr L.S wanted to know if an additional seat could be placed on the road adjacent to the River Ellen? Possible locations to be established.

496.03 Cllr P.M reported that Home Group area opposite her, the no Ball Games sign and street name were in a poor state. Images to be provided and clerk would ask Home Group to make repairs.

496.04. Cllr G.B concerned about speeding vehicles in Beech Hill area. Clerk requested details and he would report to the police, but it is National Speed Limit area.

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497.00 Correspondence.

497.01 Jaquline Mounsey had provided receipts for Allerby village planter tubs, £53.94 for payment.

497.02 HSBC have advised from July no more bank account standing charge of £5.

497.03 Fallen tree by Oughterside school, blocking the pavement reported by Cllr P.M has been removed by Highways.

497.04 July invoice received from Tivoli £659.84.

497.05 Invoice received from Prospect Village Hall, hire charge April/May/June £72.00.

497.06 Invoice received from Prospect Village Hall, hire charge for Police Scam Presentation, £24.00.

498.00 Payments for approval.

Intpay 354, £291.53, salary £233.83 expenses £57.70.

Intpay 355, HMRC £58.40, PAYE.

Intpay 356, Tivoli, £659.84, July grass contract.

Intpay 357, Jaqueline Mounsey, £53.94, Allerby planter box es plants.

Intpay 358, Prospect Village Hall, £72.00, hall hire April/May/June £24 per month.

Intpay 359, Prospect Village Hall, £24.00, hall hire July for police Scam presentation.

All Payments approved.

Meeting closed 8.03pm.

499.00 Date and time of next meeting Tuesday 9^th September 2025 at 7.00pm at Prospect village hall.

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