Meeting June 2025 Agenda

The minutes of Oughterside and Allerby Parish Council meeting

held on Tuesday 10^th June 2025 commencing at 7.00pm.

Chair declared the meeting open at 7.00pm

Present: Chair’ Lyndsey Preston-Miller, Cllrs Linda Snowdon, Gladys Hunter (vice chair),  Pam Marriott, Julie Gingell, Gary Bolton.

Cumberland Councillor. Absent

Clerk: Mike Milner.  1 member of the public.

467.00 Apologies for absence: Cllr Martin Harris., Cumberland Councillor

468.00 Declaration of interests: None.

469.00 To read and approve the minutes of the last meeting held on Tuesday 13^th May 2025.

469.01 Resolved to approve the minutes as a true and accurate record by those who were present at that meeting.

470.00 Public Participation/open session.

470.01 clerk updated on the playground sign for Pond Green. Agreed sign should read, “ 12 and under only on equipment except basket hoop and ball games. No Golf.” Clerk to obtain a costing.

470.02 member of public advised plenty of yellow rattle in lower meadow grass section Oughterside playing field, section closer to the school buttercups. Council to consider autumn planting later in the year.

471.00 Police Matters.

471.01 clerk had circulated the police e newsletter, he had also emailed thanks to the two individual officers who attended the last parish council meeting. He advised that the Community Police meeting by Teams was booked for Monday 7^th July at 6pm. Clerk to represent the parish council.

472.00 Matters concerning Cumberland Councillor.

472.01 Cllr M H was not present but clerk had circulated his written report. No comments by councillors about report, however clerk and Cllrs noted comment about local resident raising the issue of speeding through Prospect. Clerk had 2022 speed survey result and also observations about 2024 survey. Cllrs agreed that details should be in the next INSIDE, confirming parish council had been instrumental in monitoring the ongoing speed issue in Prospect.

473.00 Applications for development.  None.

474.00 Electoral Boundary Review. Document circulated.

474.01 The circulated material and the map were far from clear as to what was to happen. Clerk had confirmed with Cllr M.H that he would take up the issue with the appropriate officer and report back. Map was to be revised.

Page 340 (1 of 4) chairman……………………………………………………………8^th July 2025.

475.00 Reaffirm the Parish Council’s Code of Conduct. Copy circulated.

475.01 Councillors unanimously reaffirmed the Code of Conduct circulated to them.

476.00 Parish Councillor vacancy.

476.01 clerk confirmed the appropriate notice of vacancy was on display in all 3 noticeboards. Cllrs agreed to promote the vacancy in the July INSIDE newsletter.

477.00 Allerby planter flower replacement.

477.01 clerk explained Allerby resident was seeking confirmation for payment of new plants, when purchased for Allerby public planters. Cllrs approved the payment on receipt of the invoices.

478.00 Summer INSIDE Magazine content.

478.01 Cllr P.M to provide a VE Day article with images. Also, to include speeding A595, charity contributions by parish council and local groups. Other payments or contributions towards costs that the parish council make. Defibrillator replacement parts etc.

479.00 Pond Green replacement matting under original swings.

479.01 Clerk ran through various costings basically a 7.5m x 1.5m roll of appropriate matting would cost £240 each inc VAT and 2 would be required. 94kg per roll. Cllr authorised clerk to obtain quotes for removal of the existing chippings and replacing with matting. Clerk thought it could be September before the task was completed.

480.00 Progress reports, clerk.

480.01 Parish council Zurich Insurance renewed and acknowledged by Zurich.

480.02 all accounts documents submitted tio Moore government auditor, acknowledged and on the parish website and notice of Public Right to view in the parish noticeboards.

480.03 A596 bus shelter roof, direction of Maryport has been repaired and WW Builders have submitted their invoice. All as per quotation.

481.00 Councillors reports.

481.01 Cllr G.S raised concerns of trees on road running alongside River Ellen from Beech Hill to Arkleby encroaching on the carriageway. Clerk to drive that way home and use dash cam footage to support request to Highways for cutting.

481.02 Cllr L.S requested again new dog poo bins on same road, clerk also requested for one by Allerby Road End bus stop. Also, Cllr L.S raised issue of new street light on New Row in Oughterside.

481.03 Cllr P.M was concerned about indiscriminate use of weedkiller in Pit Lonning. Clerk has reported, but Highways state not their team.

481.04 The monthly Farmers Market in Prospect village hall has been cancelled, could clerk remove signs from noticeboards.

481.05 Cllr G.B was pleased to report that the recent work undertaken by Highways had resulted in the localised flooding in Beech Hill area now dispersing quickly, no long term problem.

482.00 Correspondence.

482.01 Email of thanks from Wigton Baths Trust for £100 donation.

482.02 Email of thanks from St James Church for the donation of £500 towards the maintenance of the graveyard.

482.03 clerk had circulated various road closure notices.  

Page 341 (2 of 3) chairman……………………………………………………………8^th July 2025.

482.04 reminder received for annual Data Protection renewal. Clerk had paid using his card, reclaimed in expenses. Annual cost now £52 up from £40.

482.05 Request from resident about Allerby Rd End junction grass verge overgrown, restricting view. Reported to Highways and now cut.

482.06 Renewal subscription notice from Calc, £230.86, budgeted for £235. There are 466 registered voters in the parish.

483.07 exchange of emails with Cllr P.M about weedkiller in Pit Lonning.

483.08 Cumberland Council have issued new and printable 8 week bin collection calendar. To be promoted in next INSIDE.

483.00 Payments for approval.

Intpay 349, £355.92, salary £248.15 expenses £117.77.

Intpay 350, HMRC £61.80, PAYE.

Intpay 351, Tivoli, £659.84, June grass contract.

Intpay 352, Calc annual subscription, £230.86

Intpay 353, WW Builders £888.00 replacement roof on Prospect bus shelter.

June HSBC bank charge £5.00 per month

All Payments approved.

Meeting closed 8.21pm.

484.00 Date and time of next meeting Tuesday 8^th July 2025 at 7.00pm at Prospect village hall.

Page 342 (3 of 3) chairman……………………………………………………………8^th July 2025.

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