Meeting October Agenda

The minutes of Oughterside and Allerby Parish Council meeting

held on Tuesday 14^th October 2025 commencing at 7.00pm.

Vice Chair declared the meeting open at 7.00pm

Present: Gladys Hunter (vice chair), Cllrs Pam Marriott, Gary Bolton.

Cumberland Councillor. Not present, apology.

Clerk: Mike Milner.1 members of the public.

517.00 Apologies for absence: Cllr M Harris (CC), Chair’ Lyndsey Preston-Miller. Clerk reported resignation of Cllr Linda Snowdon.

518.00 Declaration of interests: None.

519.00 To read and approve the minutes of the last meeting held on Tuesday 9^th September 2025.

519.01 Resolved to approve the minutes as a true and accurate record by those who were present at that meeting.

520.00 Public Participation/open session.

520.01 clerk updated on the trees along Salterwath Beck PROW, he had been provided with a form by planning for completion by whoever was going to apply to pollard the trees. TPO 232 was in place covering the 4 elder and 6 sycamore trees. Clerk had obtained and circulated the property title map, for one of the properties along Salterwath Beck and that clearly showed the properties boundary line alongside the edge of the beck. Clerk had approached Highways about them pollarding the trees, but they accepted no responsibility as not on Cumberland Council owned land.

520.02 after lengthy discussions the clerk to ask Cumberland planning, based at Allerdale, for details of the TPO order and whose land they were located in when the TPO was granted. Once he had established that fact he could contact a contractor for an estimate for work on the trees, if appropriate.

521.00 Police Matters, including report of Teams meeting with local police officer on 8/10/2025.

521.01 both Cllr PM and clerk had attended a Teams based meeting with the local police co-ordinator based in Maryport. There was a new traffic speed gun becoming available, which issues the speeding tickets automatically, so it could be used both by police officers and PCSOs. Clerk and Cllr PM ran through what had been discussed. Antisocial behaviour and noisey motor vehicles. Provide details to the clerk and he would report.

522.00 Matters concerning Cumberland Councillor.

522.01 Cllr M.H had again provided a report, duly circulated. No questions from Cllrs about report.

523.00 Applications for development.

523.01 clerk confirmed he had circulated the notice about the installation of a new telegraph pole on A596, at Aspatria end of the village, opposite the car garage. Also clerk confirmed he had submitted a report to the planning office confirming approval of FUL/2025/0083 barn conversion, but raising points about ecology report and Barn Owls and Bats.

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524.00. Oughterside playing field, consider changes to the current grass bank BMX track to a hard surface “Pump Track.” Viability and cost.

524.01 clerk had since the last meeting researched the internet for details concerning “Pump Tracks” the current name for BMX tracks which can accommodate BMX bikes, scooters and skateboard users. There is an example of one at Workington at Ramsay Bank. During a discussion clerk instructed to explore costings and planning implications. A park could cost close to a £100,000. A more flat pack type could cost half that amount but its security would be a concern.

525.00 Update on gov.uk adoption for email addresses for use by clerk and councillors. Possible website changes.

525.01 clerk had been investigating the across all the parishes her clerked for Assertion10 which must be complied with by the end of the current financial year. The good news was the parish was registered as  oughter.local and the clerk had an email address parishclerk@oughtersideallerbypc.org.uk therefore parish council was compliant. Clerk’s challenge was to contact the company who set the website up and arrange individual Cllr website email contact addresses. Ongoing project to be resolved.

526.00 Chair and clerk to sign new contract of employment confirming new salary rate agreed at September 2025 meeting.

526.01 contract was duly signed by clerk and vice chair.

527.00 Parish councillor vacancies.

527.01 as councillors were just three in number, this item deferred, after brief discussion, until next meeting in November.

528.00 Consider content for December INSIDE, the inclusion of village hall dates and other groups. Copy date and distribution.

528.01 As there were only the 3 Cllrs present it was felt that Cllrs and clerk would consider for the next meeting what material could be included in a Christmas edition.

529.00 Progress reports, clerk.

529.01 clerk had reported boy racer vehicles and also an abandoned car.

529.02 clerk when he had placed September draft minutes in noticeboards had also placed collection details about latest waste services, in noticeboards.

529.03 after numerous requests the scrap metal and signage left locally by ENW had finally been removed.

529.04 clerk had arranged with the Tivoli contractor’s street clean division to remove the graffiti that had been scrawled over the new playground equipment tunnel in Pond Green. The original marker material used had actually penetrated the clear plastic material, so that now opaque.

530.00 Councillors reports. Cllrs reported all their topics covered during meeting.

531.00 Correspondence.

531.01 clerk had received request from Prospect Village Hall Committee Trustees asking if the clerk, on behalf of the parish council, had copies of the 1952 Trust document or conveyance documents dated 1935, 1952 or 1992. Clerk had had provided copies of documents but unfortunately not appropriate. The Village Hall is seeking Charitable Status for the hall.

531.02 clerk had circulated email about the White Tailed Eagle being released back into the wild.

531.03 email received about the hedge by the pavement from Meadow Bank down to Well Road being over grown. Clerk had contacted landowner and clerk could confirm he had called to check on his way this evening and hedge trimmed back.

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531.04various exchanges with Cumberland Planning at Allerdale and Highways department, concerning Salterwath Beck PROW and trees, dealt with 520.02 minute note these minutes.

531.05 various exchanges of emails and phone calls with appropriate department in London, about Assertion 10. Minute note 525.00 refer, these minutes.

531.06 clerk advised of log lorry which had run off road and tipped over in field just north  of Prospect on A596. No injuries.

531.07 Tivoli have presented invoice totalling £90.60 inc VAT for cleaning exercise in Pond Green for graffiti on play frame tunnel.

532.00 Payments for approval.

Intpay 368, £384.91, salary £316.91 October, £68.00 expenses.

Intpay 369, HMRC £79.20, PAYE. October

Intpay 370, Tivoli, £90.60, cost of cleaning Pond Green graffiti.

All Payments approved.

Meeting closed 8.19pm.

533.00 Date and time of next meeting Tuesday 11^th November 2025 at 7.00pm at Prospect village hall.

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Text content to come.